Personal Executive Assistant (all genders)

With over 1,400 team members in 31 offices across three continents, FGS Global is the world’s leading stakeholder strategy firm. Whether rallying teams around a new strategic direction, executing a complex corporate transformation, facing down an existential crisis, or overcoming political and regulatory headwinds, FGS Global drives clients forward with the clarity and conviction to succeed – building momentum in an increasingly complex, rapidly changing and unforgiving environment.

In Europe, we are a team of more than 450 employees spread across 10 cities, including Amsterdam, Berlin, Brussels, Den Haag, Dusseldorf, Frankfurt, Munich, Paris and Zurich. Our clients range from scale-ups to listed companies, family-owned businesses to multinational corporations, whom we advise globally.

The success of FGS Global is a team effort. An important pillar of our success is the outstanding work of our colleagues in the business services and assistance departments. We are convinced that excellence in consulting also requires first-class internal processes and services. Therefore, we are looking for personalities who find solutions where others see problems and want to advance our company side by side with our consultants. No matter in which of our teams - with us everyone has the chance to take on responsibility, to help shape our processes and to develop individually.

To strengthen our team at our Zurich office we are looking for a

Personal Executive Assistant (100%) (all genders)

We are seeking a highly skilled and experienced Executive Assistant to work directly with the Global Chief Growth Officer and Member of the Global Executive Committee of FGS Global, based in Zurich. This full-time role requires a detail-oriented and resourceful professional who thrives in a fast-paced, high-pressure, international work-environment.

Key Responsibilities:

• Calendar Management and Meeting Coordination: Oversee and coordinate a complex and demanding schedule, including meetings with high-level internal and external stakeholders across multiple time zones, ensuring alignment with business priorities; if required, prepare agendas, take minutes, and follow up on action items.
• Travel and Expense Management: Plan and organize international and domestic travel, including flights, accommodations, visas, and detailed itineraries; process expense reports accurately and efficiently, ensuring compliance with corporate policies.
• Communication & Correspondence: Act as a liaison between the executive and internal/external stakeholders, handling confidential and sensitive information with discretion.
• Ad Hoc Tasks: Provide additional administrative and operational support as required to ensure efficiency and effectiveness.

• Proven extensive experience as an Executive Assistant, preferably supporting senior- / Board-level executives in an international corporate environment.
• Exceptional organizational and time-management skills, with the ability to prioritize competing demands whilst maintaining impeccable attention to detail.
• Ability to perform under pressure and adapt to shifting priorities in a fast-paced environment.
• High degree of professionalism, discretion, and confidentiality, as well as a strong attention to detail and a high level of accuracy in all tasks.
• Excellent interpersonal and communication skills, with the ability to liaise effectively with internal and external stakeholders at all levels.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with expense management and travel booking tools.
• Self-motivated, proactive, and able to work independently while being a strong team player.
• Flexibility to occasionally adjust working hours due to global time zones.
• Fluency in German and English (written and spoken) is essential.

• An international and inspiring working environment with an exciting variety of topics that impact companies and societies around the world
• Attractive compensation package
• Exciting tasks and creative freedom
• A committed, collegial, and growing team in which mutual appreciation and team spirit are key factors
• A corporate culture that combines excellence with kindness
• The opportunity to work both flexibly in our offices and from home

You don't meet every single requirement? Don't worry about it! Studies have shown that some groups, such as women or people of color, are less likely to apply for jobs if they don't meet all the requirements. At FGS Global, we strive to create a diverse, inclusive and authentic work environment. So if you're excited about this position and our company, but your previous work experience doesn't perfectly match every qualification in the job description, we encourage you to apply anyway. Maybe you are just the right candidate for this or another position.

We look forward to receiving your application. Please enclose a cover letter, a current CV and relevant certificates and references. Do you have any further questions about the job, FGS Global or anything else? Then let's talk! Please contact our HR team via email to [email protected].

You can find more information here: FGS Global