Date: 25 Jul 2025
Location: DE, 33602
Company: AdvanzPharma
About the Role
As ADVANZ PHARMA continues to strengthen its position as the partner of choice for specialty, hospital, and rare disease medicines, we are seeking a highly proactive and digitally savvy Executive Assistant to support our VP DACH and the DACH Leadership Team.
This is not your average administrative role — it’s an exciting opportunity to work directly with senior leadership in a collaborative and agile working environment where your ideas, organisational skills, and initiative will have a genuine impact. You’ll coordinate critical meetings, manage leadership off-sites, and act as a trusted advisor in day-to-day operations.
Working closely with our Admin Assistant, you'll play a key part in ensuring smooth operations across the region, with the ability to influence how we work and continuously improve systems and processes.
What You’ll Do:
- Provide high-level administrative support to the VP DACH and the DACH Leadership Team
- Coordinate leadership off-sites, high-priority meetings, conferences, and executive travel
- Serve as a key point of contact between leadership and internal/external stakeholders
- Support in preparing accurate and professional presentations, reports, and correspondence
- Anticipate needs and proactively manage priorities in a fast-paced, ever-changing environment
- Collaborate closely with the Admin Assistant, ensuring smooth coordination of transactional and operational tasks
- Maintain confidential files and databases, ensuring GDPR compliance
- Process invoices, purchase orders, and expense reports using SAP
- Continuously seek ways to improve workflows, tools, and communication
- Be the go-to person for cross-functional queries, acting as a hub for collaboration
- Support the team culture by promoting our “ONE Team” mindset and contributing to an inclusive, forward-thinking workplace
About You
We are looking for someone with a strong service mindset, digital agility, and a proactive approach to problem-solving. You're the kind of person who doesn't just manage tasks—you anticipate needs, challenge the status quo, and thrive in an agile setting. If you’ve supported senior leaders in a high-performance environment before and are fluent in both German and English, we’d love to hear from you.
Qualifications:
- Fluent in German and proficient in English, both written and spoken
- Relevant administrative or commercial training/certification is a plus
- Experience supporting managing directors or general managers (essential)
- Proficiency with Microsoft Office, especially PowerPoint, Excel, Outlook, and SharePoint
- Strong digital proficiency, including SAP and presentation preparation
- Fluent in both German and English, written and spoken
- Exceptional organisational skills and ability to juggle priorities in a fast-moving environment
- Excellent written and verbal communication, confident liaising with stakeholders at all levels
- Ability to work with discretion and maintain confidentiality
- Experience coordinating across international teams and managing external vendors
- A proactive, solution-focused mindset with a commitment to continuous improvement
- Hands-on, reliable, and comfortable with ambiguity and change
- Friendly, people-oriented, and culturally aware
- Providing seamless, proactive support to senior leaders and the wider team
- Managing tasks and urgent priorities with confidence and accuracy
- Demonstrating initiative and digital fluency to improve systems and efficiency
- Being a collaborative team player who balances workload with the Admin Assistant
- Creating positive impact through innovation, service excellence, and trust
- Global recognition program
- Employee Assistance program
- Birthday leave
- Annual Wellbeing Day leave
- Two days Volunteer leave
- Four weeks working from anywhere
- Compassionate leave
- Long Service Award
