We are seeking a highly organized and proactive Sales & Project Coordinator to support our sales, project management, and service teams. This multifaceted role involves coordinating spare parts sales, managing press projects, and supporting service operations. The ideal candidate will be detail-oriented, customer-focused, and capable of managing multiple priorities in a fast-paced environment. Join Desmet a solution provider in the field of our seed preparation, solvent extraction, oil refining, fat modification, biodiesel and Hydrotreated Vegetable Oil (HVO)/Sustainable Aviation Fuel (SAF) pre-treatment business lines.
KEY ACCOUNTABILITIES
Sales Administration – Spare Parts & Small Projects
- Receive and respond to customer inquiries.
- Prepare and process quotations and order acknowledgements.
- Monitor order status, coordinate with production, and organize internal project meetings.
- Issue picking lists and coordinate packing and dispatch (including hands-on packing of small items).
- Arrange transport and issue delivery notes in collaboration with logistics.
- Maintain accurate customer and order data in Javelin, including screening.
- Provide weekly sales and order status reports.
- Maintain ongoing communication with customers, including participation in technical and commercial discussions.
Project Management – Press Sales
- Gather and verify technical data from customers.
- Organize and lead internal and external project kick-off meetings.
- Create and manage Bills of Materials (BOMs) and Work Orders (WOs) in Javelin.
- Check material availability, coordinate kitting, and liaise with purchasing and production.
- Lead project meetings to track progress and resolve issues.
- Coordinate packing and shipping (customs clearance support provided by logistics).
- Plan and coordinate press installations with the service team.
- Ensure completion of press build documentation, including manuals and photo records.
- Evaluate project outcomes and document lessons learned.
Service Coordination
- Plan and coordinate on-site service activities and full-service contracts.
- Ensure timely delivery of materials to service sites.
- Arrange travel and accommodation for service technicians.
- Prepare technical service and overhaul reports.
- Coordinate overhauls in the service centre, ensuring material availability.
- Support tool and service vehicle management.
- Assist with ATA Carnet documentation as needed.
REQUIRED PROFILE
- German language skills, native or fluent, minimum C1, EU resident
- Proven experience in sales coordination, project management, or service coordination.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in ERP systems (e.g., Javelin) and Microsoft Office Suite.
- Ability to work independently and collaboratively across departments.
- Technical understanding of mechanical components or industrial equipment is a plus.
Desirable:
- Experience in manufacturing or engineering environments.
- Familiarity with customs documentation and logistics coordination.
Apply Now
You will join a global market leader in an international environment with highly talented colleagues. We’ll offer you a fulltime position with an attractive compensation package and the opportunity to grow and develop in your skills, competencies, and career. Apply now with CV and short motivation.
Desmet is an equal opportunity employer. We are committed to building an inclusive and diverse workforce. We are committed to making selection decisions on the basis of qualifications, merit, or business need, without regard to race, colour, religion, age, sex, sexual orientation, gender identity, national origin, disability, or any legally protected basis.
