Are you passionate about supporting senior leaders and driving strategic initiatives across the organization? Do you have exceptional organizational, communication, and problem-solving skills? Do you thrive in a fast-paced, dynamic, and collaborative environment? If so, you might be the perfect candidate for the Executive Assistant role at Microsoft.
As an Executive Assistant, you will provide high-level administrative support to the Managing Director Enterprise Commercial Sales and act as a trusted partner and advisor. You will manage complex calendars, travel arrangements, orchestrate meetings and events, and handle sensitive and confidential information with discretion. You will also collaborate with internal and external stakeholders, leverage your vast network, and mentor and support the Business Support community.
Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.
A successful candidate will be able to:
- Believe that everyone's abilities can be improved through education, training, learning and hard work, with a focus on getting better instead of being good.
- Multi-task and change direction in response to a fluctuating, sometimes ambiguous work environment.
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Make timely decisions, exercise sound judgment, and work with integrity and professionalism.
- Be self-motivated and independent with excellent communication and interpersonal skills.
- Possess solid project management and problem solving skills. Prioritize and anticipate needs to achieve the right results.
- Have a proven track record of accountability, reliability, confidentiality, and a positive
- attitude. Be a strong team player who will demonstrate drive and initiative and have a positive and professional approach.
- Share a passion and drive to make our employee experience easy, insightful and trusted.
Responsibilities
Executive Assistant to MD Enterprise Commercial Sales:
- Independent calendar management including planning and control of short- and long-term appointments according to priority
- Independent travel planning and prompt expense accounting
- Preparation of weekly Leadership Team meetings in close collaboration with the Segment Business Manager
- Communication about department-relevant topics in the team
- Budget management for team offsites
- PO process interim approval, closing and invoice verification
- Supplier creation or re-activation
- Preparation and support for all upcoming business and customer meetings
- Coordination and preparation of presentations, e.g. for monthly Town Hall Meetings
- Monitoring of compliance processes and policies within the department
- Support of the management teams in administrative processes and policies
- Independent identification, initiation and management of administrative projects
- OPEX (operational expenditure) controlling
- Preparation and logging of essential contents and tracking of the most important actions and next steps for the leadership teams
- Support for departmental projects
- Orchestrate the extended Executive Assistant team within Enterprise Commercial Sales
- Embody ourculture and values.
Great to have:
- Trainer for Assistant Workshops for assistants of Microsoft customers
- Organization of Assistant Events, taking place regularly once/twice a year with more than 1,500 registrations
- Be a member of one of our D&I groups (Families at Microsoft, Multiculturals, Disabilities, Women at Microsoft, GLEAM)
Qualifications
Required Qualifications
- Minimum of an associate degree in business administration OR other relevant area OR equivalent relevant experience
- Several years of experience in an executive assistant role, group administrative, project management, or business operations role
- Proficiency in MS Teams, Word, Excel, PowerPoint, Outlook, OneNote
- Full proficiency in English (both written and verbal) AND German (Level C1 or higher)
Additional Qualifications
- Demonstrated problem-solving skills, strong attention to detail and high degree of independence
- High level of trustworthiness, confidentiality and loyalty
- Demonstrated ability to change direction in response to changing work situations Ability to accommodate working styles and perspectives of diverse individuals
- Ability to prioritize own work and resources to complete projects on time and to solve routine problems effectively.