About the Role
NinjaOne is looking for a proactive and detail-oriented Associate Event Coordinator to support the planning and execution of our trade shows and conferences across EMEA. You will report into the Trade Shows & Conferences Team, EMEA and collaborate with marketing, sales, and external vendors to ensure smooth and impactful event experiences.
This role is a fantastic opportunity for someone early in their career looking to gain hands-on experience managing event logistics, vendor relationships, and cross-functional collaboration in a fast-paced, international tech company.
What You’ll Be Doing
- Assist in coordinating trade shows and conferences across Europe, including the UK, Germany, France, Benelux, Nordics, Italy, and Spain
- Support booth design, signage, event graphics, vendor coordination, guest speakers, and event setup logistics
- Manage relationships with trade show organizers, suppliers, and travel partners
- Handle administrative tasks such as contract tracking, invoice processing, and maintaining event documentation
- Organize employee and customer travel for events in collaboration with travel agencies and internal stakeholders
- Manage and track trade show swag, inventory, and shipments
- Evaluate event opportunities such as sponsorships and local marketing initiatives
- Collaborate with internal teams to align event execution with campaign messaging and business goals
- Ensure smooth communication across stakeholders and contribute to a positive attendee experience
- Assist with post-event reporting and analysis
About You
- 1–2+ years of experience supporting or coordinating trade shows, conferences, or B2B marketing events
- Self-motivated and highly organized with a strong attention to detail
- Excellent verbal and written communication skills in English; additional European languages are a plus
- Analytical mindset and comfortable working toward measurable event goals
- Able to manage multiple tasks, timelines, and priorities simultaneously
- Proficient in Microsoft Office Suite (Word, Excel, SharePoint, PowerPoint, Teams); CRM or event software experience is a plus
- Willingness to travel up to 15–40% across EMEA (especially during spring and autumn event seasons)
- Valid driver’s license and good driving record
- Experience in B2B SaaS, IT, or MSP space is a plus
About Us
NinjaOne automates the hardest parts of IT to deliver visibility, security, and control over all endpoints for more than 30,000 customers. The NinjaOne automated endpoint management platform is proven to increase productivity, reduce security risk, and lower costs for IT teams and managed service providers. NinjaOne is obsessed with customer success and provides free and unlimited onboarding, training, and support. NinjaOne is #1 on G2 in endpoint management, patch management, remote monitoring and management, and mobile device management.
What You’ll Love
- Flexible working hours and hybrid office setup to balance your life and work
- Join one of the fastest growing tech companies with global momentum
- Enjoy lunch covered by NinjaOne 3 times/week at the Berlin office
- Access to our Corporate Benefits Platform (discounts from Expedia, FitX, Zalando, and more)
- Build your skills with access to NinjaOne’s renowned training resources
- Receive competitive compensation
- Work with a curious, kind, and international team
- Enjoy our Berlin office, located in the heart of Alexanderplatz with excellent transit access
Additional Information
This position is NOT eligible for Visa sponsorship.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, veteran status, or any other status protected by applicable law. We are committed to providing an inclusive and diverse work environment.
Collaborate with an amazing international, multicultural workforce
Enjoy your work environment with its location in the heart of Berlin, directly at the Alexanderplatz