BE AN ESSENTIAL PART OF EVERYDAY LIFE
Position: Executive Assistant (m/f/x)
Customer: DHL Supply Chain
Grade: RCS M
Contract Type: Part-time 20hrs per week, Permanent
Location: Bonn, Germany
Are you a highly motivated and organized individual who likes to work with people and is seeking an exciting, challenging, and rewarding opportunity in a fast-paced environment?
Join us as a Team Assistant in the DHL Supply Chain division, where you'll have the unique opportunity to support our Global Staff Team and gain insights from the top. In this dynamic role, you'll utilize your organizational skills and attention to detail to manage multiple requests while building strong relationships with colleagues and stakeholders. If you thrive in a collaborative environment, can maintain composure under pressure, and are eager to learn and grow, this is the perfect opportunity for you to make a meaningful impact from day one!
Your key accountabilities include:
- Calendar Management: Coordinate schedules and ensure awareness of upcoming commitments. Handle any conflicts or scheduling issues that arise.
- Meeting Coordination: Arrange meetings and ensure all necessary materials are available. This also includes coordinating with other departments or external partners.
- Event Planning: Plan and organize big and small events from pure business to team events.
- Travel Arrangements: Plan and organize business travel, including flights, accommodations, and itinerary. Handle any changes or issues that arise during travel.
- Onboardings: Welcome new joiners and be the contact point for first administrative questions.
- Confidentiality: Handle sensitive information with discretion.
- Project Management: Assist with or manage specific projects as directed.
- Communication: Act as a point of contact between other departments or external contacts.
- Apply Best Practices: Provide input for modifications and improvements in administrative support processes and systems to increase effectiveness and efficiency.
- Support the Team: Assist the entire team in organizing training and events across the globe.
What are we looking for from you?
- Ideally prior experience as an Executive Assistant.
- Exceptional organizational skills and the ability to thrive in a fast-paced setting.
- A proactive mindset demonstrated in your work approach.
- Experience with domestic and international travel co-ordination & expense management
- Creative problem-solving abilities.
- Flexibility and adaptability in your work style.
- Proficiency in tools like PowerPoint, Viva Engage, and other communication platforms.
- Willingness to assist the entire team in organizing training and events globally.
- Excellent German oral and written
- Good oral and written English required
Previous experience in an assistant or support role, ideally within a multinational /global organization is an advantage
What you'll need to do next?
If you have a proven track record of achievement that matches the requirements for this role and you are looking for your next career move, simply apply online, ensuring that a full up-to-date CV is attached with your application. Please submit your CV in both German and English language formats.
We will ensure that all our resourcing activities are fair, transparent, and consistent across the globe. We want to ensure that the candidate experience is of the highest professional standard.
The Company is committed to providing equality of opportunity for all employees. Furthermore, we aim to ensure our workplaces are free from discrimination and that not only employees but also our potential future employees are treated fairly and with dignity and respect. We will ensure that equality of opportunity maintains a high profile in our organization.
