Personal Assistant (m,f,d)
ID: 266130
Location: Düsseldorf, GERMANY
To provide proactive, professional, confidential PA and administration support to the Customer Account Lead (CAL) and Senior leader in VOIS Business Operations & Transformation. Required to build a strong network and act as a professional point of contact across Vodafone GER, VOIS and partners. Given the very dynamic, fast-paced environment of the newly created VOIS business functions, a very flexible approach to diary management and other activities is required.
What you will do
- Diary Management: Efficiently manage and prioritize the calendars, scheduling meetings, appointments, and coordinating with internal and external stakeholders
2. Correspondence Management: To manage e-mails and correspondence responding where appropriate on their behalf and/or forwarding for input to the relevant stakeholders and to use judgement to determine whether meeting requests are accepted.
3. Travel Coordination and Expense Management: Coordinate travel arrangements for the Heads of and manage travel expense reports, ensuring accurate documentation and compliance with company policies, itinerary and associated approvals
4. Coordination of Meetings for team and customer events: Organize and coordinate meetings, both virtual and in-person, including preparing agendas, taking notes, and following up on action items
5. Ad-hoc project support and tasks: Support in ad hoc projects and tasks as needed to enhance departmental efficiency, effectiveness and to drive a positive working culture
What sets you apart
1. Proven experience in successfully supporting senior executives (+ 10 years) in very dynamic, fast-paced and entrepreneurial settings
2. Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple responsibilities effectively
3. Detail-oriented with a proactive and positive approach to problem-solving and the ability to work independently and staying resilient with the ability to remain calm when under pressure.
4. Excellent verbal and written communication skills, fluent in both German (C2) and English (C1/C2), with advanced proficiency MS Office Suite (Word, Excel, PowerPoint, Outlook)
5. Builds effective relationships, breaks down barriers based on a strong understanding of VOIS and Vodafone organization and culture
This position can be full-time or part-time (at least 30 hours).
Your strengths and experience count at Vodafone. We also value diversity and equal opportunities. We therefore welcome applications from people with disabilities and will give them special consideration if they are equally qualified.
We are filling this position at Düsseldorf for Vodafone Group Services GmbH.
Would you like to get an overview of all our benefits and opportunities at Vodafone? You can find all the information on myHR.
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