Position summary:
The European Regional Assistant plays a critical role in supporting the administrative and operational functions of our European headquarters in Germany. This position ensures smooth day-to-day operations, facilitates effective communication across departments and regions, and upholds compliance with local legal and corporate standards. Acting as a key liaison between regional offices and corporate leadership, the assistant contributes to strategic initiatives, manages essential documentation, and supports logistical needs to enhance organizational efficiency and alignment.
Key Responsibilities:
- Liaise with internal departments and external partners to ensure smooth communication and collaboration.
- Assist with budget tracking and expense reporting for the European region.
- Maintain accurate records and documentation related to regional operations and administrative activities.
- Support travel arrangements for regional staff, including booking transportation and accommodations.
- Coordinate regional meetings, including scheduling, agenda preparation, and follow-up actions.
Results/Accountabilities:
- Legal Representation: Serve as the legal in country representative of the GmbH in all business and legal matters in Germany, bringing all information to the Vice-President's attention.
- Operations Management: Manage the day-to-day operations of GmbH, including office space, administrative tasks, and vendor relationships.
- Fluency in German and English (spoken and written) required.
Relationships with Others' Jobs:
- Works with President to ensure corporate governance and compliance with legal/tax providers in Germany.
- Works with local office facilities to ensure mail is collected and office space is available when needed.
- Translates documents from German to English as required and needed.
- Ensure the accurate filing of international Individual Tax Data for all clients.
Qualification Profile:
- Ability to work independently, identify problems/develop solutions.
- Ability to travel on short notice, if required
Physical Requirements and Environmental Conditions:
- Frequent standing, sitting, and walking.
- Continuous mental and visual attention, requiring constant alertness or activity.